Club Constitution

All club members are required to follow the guidelines laid out in this Constitution. Failure to do so could result in disciplinary or even legal  action. This document is intended for the use of bona fide members of the club. Improper use or interpretation of this Constitution does not reflect the spirit in which it is presented.

Last Updated: 1st February 2019

Next Review: 1st February 2020

 

 

1.Name

The club will be called NEST TKD North Yorkshire and will be affiliated to The British Taekwon-Do Council.

 

2.Aims and objectives

The aims and objectives of the club will be:

  •        To offer coaching and competitive opportunities in ITF Taekwon-Do
  •        To promote the club within the local community and ITF Taekwon-Do
  •        To manage NEST TKD North Yorkshire
  •        To ensure a duty of care to all members of the club
  •        To provide all its services in a way that is fair to everyone.

 

3.Membership

All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.

Members will be enrolled in one of the following categories:

  •        Full member
  •        Affiliate member

Full Membership is automatically conferred on all registered students. Parents/carers who have active children as Full Members in the club will be automatically given Affiliate Membership.

 

4.Membership fees

Membership fees will be set annually and agreed by the Executive/Management Committee or determined at the Annual General Meeting.

Current fees:

£16 month – Taekwon-Do TOTS (4-6yrs)

£20 month – ITF Taekwon-Do (7yrs +)

Fees will be paid:

Monthly by subscription using GoCardless

 

5.Resignation and Expulsion

A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of his/her resignation.

A member whose membership fee or annual licence (where applicable) is more than two (2) months in arrears shall be deemed to have resigned. This will also directly affect any Affiliate Member linked to them.

The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.

 

6.Club Committee

The Club Committee shall consist of the following Club Officers: Chairperson, Treasurer, Secretary and up to 5 other members, elected at an Annual General Meeting.

Officers will be elected annually at the Annual General Meeting.

All officers will retire each year but will be eligible for re-appointment.

Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee.

The Club Committee shall hold not less than four meetings a year.

An outgoing member of the Club Committee may be re-elected.

Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

The Management Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business

The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

 

7.Sub Committee

A Sub-committee representing the club (known as “Friends of NEST NY”) will meet at least four times a year and will consist of Full Members (+ 18 Yrs Old) and Affiliate Members who wish to contribute towards the club.

This sub-committee is intended as a channel to feed back to the club from the students and parents. They will facilitate the preparation of topics for discussion by the Committee and the discussion of proposals for fundraising.

 

8.Finance

All club monies will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on: 31st March

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

 

9.Annual General Meetings

Notice of Annual General Meetings (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members (18yrs +) have the right to vote at the AGM.

The quorum for AGMs will be 11.

The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

 

10.Discipline and appeals

All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures. The club Welfare Officer is the lead contact for all members in the event of any child protection concerns.

All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.

The Management Committee will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing.

There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Secretary receiving the appeal.

 

11. Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership. In the event of dissolution, any assets of the club that remain will become the property of NEST TKD Teesside unless the committee decide on a more suitable solution.

 

12.Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

 

13.Declaration

NEST TKD North Yorkshire hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.